Overtime Solved

You can't stop the overtime losses you can't see

Most organisations overspend 5–20% of their overtime budget every year.
Costs spiral with no clear feedback loop between spend and real value.Enter your details below — we’ll show you where your losses are hiding

The Problem

Overtime is quietly draining your budget for these reasons:

  • Employees won’t tell you when overtime is unnecessary (it’s valuable to them)

  • Some managers use overtime as an informal reward system

  • Audit teams can’t assess the real value of thousands of claims every year

  • Leaders lose control when urgent operational needs override budgets with zero visibility

The result? Overspend grows into millions, diverting money from critical projects, new technology, and hiring more staff.

We Are Your Guide

Overtime Solved makes the invisible visible.

We analyse one payroll extract using proven pattern recognition to uncover hidden waste — no system access, no staff names, completely confidential, and risk-free.

We’ve already helped one client save $5 million in record time.

“Overtime Solved revealed the problems that we couldn’t see.”
— Director of Audit
WA Public Sector Agency

The Plan

Share your payroll data

Send us one secure payroll extract (that’s it)

Receive your report

Get a clear 48-hour audit showing exactly where overspend is happening and the dollars you can recover.

Protect and reinvest

Redirect savings to staff, technology, and operations — while we monitor to stop future losses.

Ready to Act?

We're here to help you find savings

What Success Looks Like

  • Full control and transparency over your overtime budget

  • Real savings recovered quickly

  • Money redirected to what actually drives your mission

  • Ongoing protection so the problem never returns

Common Questions

Do we need to give you access to our systems?

No. We only require one securely provided payroll extract. We don’t need IT or system access, or process changes, and we don’t need staff names—an employee number or payroll ID in the dataset is enough to run our analysis.

How quickly will we see results?

You’ll receive a clear audit report within 48 hours of sending your payroll extract. The report highlights potential risks, false claims, and losses in plain language.

What happens if you don’t find any issues?

Then you pay nothing. Our service is risk-free — fees only apply if we're able to find you actual savings.

Do you guarantee a return on investment (ROI)?

Yes. Our pricing is results-based — if we don’t find losses, you pay nothing. When we do find losses, you only pay cents on the dollar of what we detect, and fees are capped to avoid surprises. This means you are guaranteed a positive ROI.

How does it work?

Through comprehensive and extensive analysis of payroll systems we've modelled the “fingerprints” of common overtime overspend - we know what different patterns of overspend look like, so we know what patterns to look for in your payroll data.

Is this confidential?

Yes. Our reports are provided quietly and confidentially. Leadership receives the results, and it’s up to you how and when to act on them.

Is our data secure?

Yes. Your data is handled securely and deleted once we have analyzed the data. We follow strict data protection protocols to ensure confidentiality.

Case Studies

Police, Corrections, and Emergency Services

  • San Francisco PD: A 2023 audit found $108.4M in overtime spend, up 317% in five years. Reviews identified large volumes of misallocated or inappropriately approved overtime, with total financial exposure estimated at up to $10M.

  • Department of Corrections (New York): An internal review found $171K in overtime payments made on the basis of inaccurate time reporting, highlighting gaps in oversight and verification processes.

  • Baltimore PD: A tactical unit’s overtime activity included over $500K in unverified or unsupported hours, revealing systemic weaknesses in record-keeping and approval workflows.

  • Connecticut State Police: An audit identified $141K in overpayments and $4.6M in overtime issued to 15 troopers without adequate operational controls—indicating significant governance and monitoring challenges.

  • California Highway Patrol: Reviews identified $600K in improper or unsupported overtime payments across multiple officers, with overall exposure likely in the millions due to scale and system design issues.

  • Boston PD: An assessment uncovered over $600K in overtime payments for hours that could not be validated, pointing to structural vulnerabilities in scheduling and approval systems.

  • Northern Territory Fire and Emergency Services: Internal and external audits flagged major concerns about overtime allocation and monitoring, prompting a full review of the overtime system. Findings are forthcoming but point to significant and widespread inefficiencies.

Hospitals and Healthcare

  • Australian Hospital: A review uncovered over $500K in incorrect or unsupported overtime payments across an 18-month period, with one staff member accounting for a large portion of the losses. The findings highlighted significant gaps in monitoring and approval controls.

  • Ambulance Victoria: In 2024, internal assessments identified over $3.5M in questionable overtime payments, prompting a broader review of allocation processes and oversight systems.

  • North Metropolitan Health Service (WA): An internal audit found over $500K in improperly approved or unsupported overtime and payroll-related payments over several years, illustrating long-term weaknesses in governance and verification.

  • NHS Counter Fraud Authority (UK): The NHS estimates ~£26M in annual payroll leakage, with a substantial portion linked to overtime and time-reporting vulnerabilities across the system.

Utilities

  • Department of Energy (US): An audit identified over $18M in inaccurate, unsupported, or improperly approved timesheet and overtime payments, pointing to major systemic weaknesses in overtime oversight and verification.

  • Seattle Waste Utilities: A review found $130K in unsupported overtime payments, highlighting gaps in payroll monitoring and approval processes within the waste management division.

  • Philadelphia Water Department: A department-wide audit uncovered $300K in unauthorised overtime payments across several employees, with a broader city review identifying $2.2M in overtime leakage. The findings emphasised the need for stronger governance and clearer overtime controls.

Other Organisations

  • Metropolitan Transport Authority (US): An internal review identified over $1M in unsupported overtime payments, revealing significant weaknesses in verification and approval processes across multiple teams.

  • San Francisco Municipal Transportation Agency: A City Controller audit reported that up to 40% of the agency’s $25M annual overtime budget lacked adequate documentation or verification, pointing to systemic oversight issues and inconsistent governance.

  • New York City Department of Environmental Protection: An assessment found over $135K in incorrectly approved overtime, highlighting long-standing challenges in monitoring, record-keeping, and operational controls.

  • US Air Force – Department of Defense: A multi-year review uncovered $1.46M in improperly recorded or unverified overtime and payroll entries, demonstrating critical gaps in oversight within a large, complex payroll environment.

Our Team

Overtime Solved brings together deep analytical expertise and strategic clarity.
We transform complex data into insight — helping organisations reclaim lost value and reinvest it in what matters most.Based in Perth, Western Australia, serving organisations globally

Adrian Fry

Director of quantitative intelligence (Research & Development)

Adrian leads research and development programs, designing quantitative models that uncover hidden inefficiencies in large and complex spend systems.
With more than a decade of experience in intelligence analysis, data science, and public-sector innovation, he focuses on turning raw data into insight that drives measurable outcomes.

  • Advanced analytics and model design

  • Pattern recognition and anomaly detection

  • Systemic efficiency analysis

  • Applied AI for organisational performance

  • Data integrity and transparency

Nigel Gordon

Director of integrity strategy

Nigel brings over 25 years of corporate advisory and governance experience. He ensures reclaimed value is sustained by embedding accountability, clarity, and purpose into every client partnership.

  • Governance and corporate leadership experience

  • Boutique corporate advisory

  • High value transactions

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